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Accounts Payable Specialist - Contract

Location : Houston, TX
Job Type : Temp/Contract
Hours : Full Time
Required Years of Experience : 4
Required Education : High School
Travel : No
Relocation : No

Job Description :

Accounts Payable Specialist - Contract

Houston, TX 77077


Our client is looking for an Account Payable Specialist to handle processing of invoices and requests for payment. Vendor relations activities, such as inquiries into unpaid invoices, identifying unidentifiable payments received, and correcting errors or helping resolve problems regarding payments made or to be made to vendor accounts. Monitor payment run activities in order to research returned ACH and Wire payments. Payments runs such as, check runs, ACH runs, and wire runs are initiated at specific times throughout the day.

Coordinate vendor master data with the Master Data group for new vendor accounts, and for corrected vendor payments for returned ACHs and Wires.
Monitor outstanding checks for resolution before escheatment.


Invoices are processed into SAP.  Provide account information for vendor inquires on unpaid invoices or unidentifiable payments by providing payment dates and payment details. Provide the Master Data group with updated vendor data after contacting vendor. Problems with vendor accounts are resolved by getting unpaid invoices processed or directing them to someone who can help them get the invoice paid.  Monitor invoices and direct inquiries received in the Accounts Payable email inbox.


Post all manual payments initiated by Treasury. This will include multiple tax payments made by ACH Credit and manual wires. Also post ACH Debit payments requested by the Tax Department. Contact various individuals and bank operations regarding discrepancies. Three party wires and wires to foreign banks are processed manually through BNY software. Wire transfers should be posted with 100% accuracy. The tax payments must be posted with 100% accuracy and on schedule.


Communication with internal and external customers is a constant. Internal customers include finance, tax, marketing, legal, audit, as well as, all terminal locations and refineries. These communications involve questions on invoices, payment history, check information, electronic payment information, and wire transfer information. 


Monitor FEBAN (Electronic Bank Statement) resolving returned and non-posted payments. Monitor AP related clearing accounts for discrepancies and resolving issues for both month and quarter end.  Reconcile account sub ledgers of GL account.

Other duties such as posting entries to recover employee personal expenses charged on the company travel card. In addition, monitoring of duplicate payments, opening/distribution of mail and monitoring of Accounts Payable email communications and invoices.

Required Qualifications :


High School Diploma plus 4 years accounting related experience, or HSD with 6 hours college level accounting and 3 years accounting related experience, or HSD with 9 hours college accounting and 2 years accounting related experience.


Experience Required:

Proficient in Microsoft Excel and Microsoft Word.


Length of Assignment:  Project-based assignment - no determined end date.

Pay Rate:  $25.00 per hour


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